Coronavirus COVID-19 Updates

Coronavirus Updates for Students

Prescott College Students, please refer to this page frequently for the latest updates regarding the handling of the COVID-19 virus. If you are experiencing any symptoms related to the virus, please fill out the Self Report Form.  On-Campus students, please report any travel plans. We encourage you to review the CARES Act Report re: Emergency Relief Student Grants which contains a link to the application.  

COVID-19 Self Report Form Mail Forwarding Services

 

October 19, 2020 - Letter from the Associate Dean of Student Affairs and Title IX Coordinator and Risk Manager

Hi Everyone,

As we head into the Fall and closer to our usual Flu season, it is important that we are maintaining healthy protocols with regard to our entire Community. There is no doubt that we are experiencing pandemic fatigue to some degree and this note is a reminder that it is super important to continue to uphold high standards for our entire community.  

There are a number of seasonal events that might seem attractive in attending, and I am asking that we all think of what we may be exposing ourselves to if we choose to attend.

How many people will there be? Is it indoors or outdoors?  Will people be promoting the wearing of masks? While we cannot eliminate the possibility, we can mitigate the risk by our behaviors and the activities we are choosing to participate in. We are counting on all of us to make good choices.

As we begin block 3, please continue to think of your Prescott College Community as you choose activities. In our common spaces both inside and outside it is mandatory to continue wearing a mask even when you are physically distancing.  

Please check out the CDC website for updated information regarding EXPOSURE.  These protocols differ from some of the protocols we have taken with regard to testing prior to some field and international courses.

If you have knowledge that you have been exposed to an individual who has tested positive for COVID-19, please fill out the Self Report Form.

Be well,
KP


September 29, 2020 - Letter from the Associate Dean of Student Affairs and Title IX Coordinator and Risk Manager

Hello Everyone!

As you may have noticed, COVID cases on college campuses are on the rise. There are many campuses that have suspended classes, student activities, and have started sending students home as a result of an increase in cases. At Prescott College, we can report something different due to your attention to community health standards. 

At this time, Prescott College has done an amazing job mitigating risk and maintaining low positivity numbers.  However, this will only continue with your dedicated support and efforts in practicing health-promoting behaviors.  As a reminder please continue to uphold the following protocols:

  • Use of masks required in indoor and outdoor classrooms, community spaces, and when 6 feet of spacing cannot be guaranteed.
  • Smokers- Must maintain at least 6 feet distance when in smoking designated areas.
  • No guests are allowed in residence halls at this time unless approved by the Director of Residence Life or designee. 
  • ID Cards may be required for entry into buildings.  While some buildings do not require ID cards for entry may buildings where classrooms are located do. As does the library. 
  • Please review this self-screening form daily to monitor your health.
  • If you have been exposed or diagnosed with COVID-19, fill out this Self-Report Form
  • Visit our COVID-19 page for more information

With your continued dedication to community health, we can continue to support student engagement opportunities and academic programming.  Please continue to be leaders in continuing to elevate Prescott College during these challenging times.

Best,
KP


September 11, 2020 - Letter from the Dean of On-Campus Programs

Hello Students, Parents, and Friends, 

We are so excited to give this report.  It’s been more than two weeks into the fall term and things are going wonderfully thus far.  In our first week, we welcomed about 100 students, got them ready for their field settings, and sent them off to beautiful, wild, and VERY socially distanced locations around the Southwest.  We are happy to report that they all made it to their trailheads, rock walls, or rivers, and no one has come back due to COVID illness.  

In our second week, we welcomed the rest of our students studying on campus.  While the campus is quiet and feels big with less than 100 students milling about, it is wonderful to see the small pods of students, masked up, with their classes.  Our Psychology of Space students are each redesigning an existing learning space to reduce stress and to improve learning outcomes through the use of current neuroscience data on the psychological impact of nature, color, form and spatial design.  And on that note, most of our classes are meeting outside in the fresh air.  Studio spaces are in full use too.  I enjoyed visiting Carl Sweets' Introduction to Digital Photography: Essential Skills for Visual Literacy in the Digital Age course on a day they were mastering lighting for portraits - masks and all!.  Check out the photo of me (below) taken by student photographer Audrey Barbe.

For those of you still getting to know the college, I wanted to share a video with you of the faculty introducing themselves to the incoming students.  If you have some time to invest, you will see the wide variety of faculty expertise we have at Prescott College as well as the inspiration they convey.

With recent reports from other cities and campuses, I am just so grateful for the quaint and nimble Prescott College community.  I see staff, faculty, and students dedicated to the efforts it takes from all of us to keep COVID at bay.  Great work everyone!!

Thanks for your interest and support,

Erin Lotz
Dean of On-Campus Programs

Erin Lotz


August 31, 2020 - Letter from the Associate Dean of Student Affairs and Title IX Coordinator and Risk Manager

Hello Students, 

Welcome back to campus! It's great seeing everyone here and we hoping for continued success with being able to meet face-to-face!

Here are a few reminders to help continue that success:

Face masks are required both inside and outside in all common spaces. This means anytime inside or outside meeting with another person while on campus grounds.

•  ID Cards may be required for entry into buildings. While some buildings do not require ID cards for entry, many buildings where classrooms are located do, as does the library.

•  Please review this Self-screening Form daily to monitor your health.

•  If you have been exposed or diagnosed with COVID-19, fill out this Self-report Form.

•  Visit our COVID-19 page for more information.

Please continue to keep our community healthy and help to prevent the transmission of COVID-19 by practicing these community health standards and our expected protocols. There have been colleges across the country that have had to revert back to online instruction due to individuals choosing not to engage in school protocols. These actions have resulted in student conduct issues and disciplinary action. I know that we can do better. Prescott College students are dedicated, smart, and compassionate. With tenacity and commitment we can continue to engage in the kind of education you signed up for.

Please let me know i you have any questions. Let's make this happen together!

Best,
KP

 

August 15, 2020 - Letter from the Dean of On-Campus Programs


Hello Students,

I hope you all are happy and healthy in your preparations for the fall term. We continue to get ready for your arrival here on the Prescott College campus. We have been putting up signage, plexiglass barriers in service areas, shade structures for outdoor classrooms, faculty are preparing their classes, and best of all Wilderness Orientation instructors are here, have been COVID tested, and are heading out to do reconnaissance on the orientation routes - so exciting!  We also continue to track the risks of the virus in our area and adjust our plans with your best interest in mind. As such, there are a few things to report.  

First, in block one, some will experience a delay in face to face instruction.  We still want you here in Prescott next week.  Classes will still start on August 25th. Orientation, rafting, and rock climbing students will maintain their established schedules. However, students in the courses listed below will connect with peers or instructors remotely until Monday, August 31st. This allows for a quarantine buffer for students arriving in Prescott prior to being in class face to face. Also, once the field-going students have departed, there will be far fewer folks on campus allowing us to use more outdoor spaces and reduce traffic in classrooms, offices and corridors. In reality, this only affects 7 courses: 

  • Naked-Eye Astronomy
  • Nature and Psyche
  • Digital Photo
  • Acting/Non-acting
  • Dreamwork
  • Psychology of Spaces 
  • Globalization and Urban Politics

If you are in one of these courses, your instructors will be reaching out to you.  Please check your email regularly between now and start of term to be aware of these or any other changes.

Secondly, the Permaculture course will now be online in block one.  An amazing instructor in Vermont has agreed to teach the course, including hands-on projects, and to provide a certification opportunity.  If you’d prefer to be in a face to face course, however, you could consider one of the courses listed above like Nature and Psyche.  Additionally, Counselling Skills in block two will also be online and taught by the wonderful Lilla Cabot (longtime associate faculty and beloved colleague).  Again, if you’d prefer face to face, you might consider Introduction to Special Education.  And do remember that we added two new face to face classes in blocks three and four: The Path of the Paddle and Teaching and Learning in Adventure Education.  Plus, if you are aching to be in nature with your classmates, there is still room in Natural History and Ecology of the Southwest (blocks 2 and 3).  Self-registration through MyAcademic Services will close to your use this weekend.  However, you can certainly drop or add courses prior to the start of term by using the drop/add form

Between now and when your classes meet in person, please be mindful of the best social distancing practices.  Keep your in-person interactions with others to a minimum, wear your mask when within 6’, eat healthy to boost your immune system, and stay in touch virtually with instructors, advisors, and other support systems available to you on campus.  Online students and those in the listed courses above should refrain from physically coming to campus until the 31st unless you have an appointment.  Our plans to offer experiential courses with immersive curriculum truly relies on each of you taking responsibility for your decisions and actions. Thanks for doing your part.  

See you soon,
Erin Lotz

 

July 20, 2020 - Letter from the Dean of On-Campus Programs


Dear Students, 

We are so excited to soon see your faces (in person) again.  It’s been a long and strange journey since March when many of you left Prescott, AZ and we all began adjusting to the age of Coronavirus.  As you have heard from President Flicker, Prescott College will be open for face-to-face instruction this Fall and we have been busy putting risk mitigation protocols into place for your arrival.  This term will be unique—something for the history books—however, this too shall pass.  In the meantime, we believe that continuing your education, particularly at our small institution, is an ideal way to be mentally, emotionally, and socially engaged this Fall.

The fact that Arizona has been in the national news with serious increases in Covid-19 cases is not necessarily confidence-inducing. Luckily, Yavapai County has some of the lowest numbers in the state.  Even so, our faculty are preparing for what we are calling RAFT: Resilient and Flexible Teaching for on-campus courses.  As such, if any student is exposed to, or becomes symptomatic with Covid-19, we have the ability for those students, or any peers who must quarantine, to engage in their courses remotely.  Such students will be asked to apply for ADA accommodations for their remote participation in class.  Also, while your course content will be primarily face-to-face, classes will have a few online components, when needed, to manage social distancing effectively.

We have made a few changes to Fall courses in recent days.  Two on-campus courses have been added: Teaching and Learning in AE as well as Path of the Paddle—both taught by Dave Craig.  Additionally, the WELS sea kayaking course in Kino Bay has been canceled as we do not feel comfortable committing to an expedition in Mexico where risk management is hampered by changing local conditions both in the U.S. and Mexico.  All decisions about course changes are being guided by the ethical consideration for places we visit as well as the safety of our students and faculty.  Additionally, students in certain field-based courses are being asked to test for Covid prior to engaging in classes.  Any testing requirement or changes to courses have, or will be, communicated through the registrar or your instructors.  Please monitor your PC email.  

We also understand that you may be nervous to get on a plane, or to leave your family, in just one month.  If you are not willing or able on August 25th to engage in your classes face-to-face, we want to know.  We do have an expanded portfolio of online offerings (including an online suite for first-year students) that you might consider. Now is the time to make any changes to your fall courses.  The Registrar’s Office is open and ready to help if needed.

We are planning a town hall so that you can ask questions. Please keep your ears open for a date and time in the next week or so.  In the meantime, please be in touch with advisors and/or instructors with questions or concerns about starting your specific classes next month,

Thanks for your understanding and flexibility.  See you soon!

Erin Lotz
 

July 10, 2020 - Letter from President John Flicker

As we prepare to welcome you to campus next month, I want to update you on some of our plans for reopening our campus and direct you to a site created to keep you up-to-date on the latest developments. 

The College’s COVID-19 Response Team has developed a detailed plan for reopening in close coordination with medical providers and government agencies. As the public health situation evolves and the CDC provides new guidance, we will adjust our plan accordingly and will keep you updated along the way. The health and safety of our students and employees remain our highest priority.  

Return to Campus
In preparation for your arrival, we have implemented a number of measures to help prevent the spread of COVID-19. You will find more information on our Return to Campus page.

•Prescott has implemented a new flexible 4X4 Block Schedule in which students take one course at a time. 
• Class sizes will be maintained at 20 students or fewer.
• All staff, students, and visitors will wear masks in public spaces and when 6 feet of separation cannot be maintained.
• We will maintain six feet of physical distance—classrooms and public spaces have been physically arranged to encourage this.
• All community members will complete daily self screening checks.
• New signage has been posted to indicate capacity limits, traffic flow, and appointment times.
• Plexiglass barriers have been installed in transaction centers.
• Facilities replaced our HVAC filters to an enhanced filter standard that removes much smaller particles including 75% that are in the range of air-bourne viruses.
• Housing is restricted to single occupancy for new students.
• Cleaning protocols have been aligned with CDC Guidelines.

Prescott is a nimble and resilient community. I’m confident that together we will make it through this challenging and unpredictable time and come out stronger as a community. Prescott has the distinct advantage of small class sizes and a campus surrounded by the Prescott National Forest, enabling us to maximize the use of outdoor classroom spaces. 

The key to a healthy and productive reopening will be the commitment by each and every member of the Prescott community to understand and follow protocols. We all must take responsibility not only for ourselves, but for the health and safety of our classmates, neighbors, teachers, and outside community.  

The entire Prescott faculty and staff look forward to welcoming you back in August. 

Onward,
John Flicker


July 8, 2020

As we are getting ready to welcome you back to campus, we wanted to take a few moments to share what our expectations are for our community and what we've been doing to get ready for your arrival. All of our preparations are designed in accordance with the CDC Guidance for Institutions of Higher Education, as well as Federal, state, and local guidelines to provide the safest experience possible. Our distinct focus is on the health and well-being of our entire campus community as we strive to maintain our high standard for a culture of care.  
 

 

May 11, 2020 - Letter from President John Flicker

Dear Students,

On behalf of the faculty and staff of Prescott College, we hope you, your families, and your friends are safe and well and finding ways to support each other. COVID-19 has shown us what unpredictability looks like and I greatly appreciate how you have adapted during these uncertain times. Thank you for your patience, flexibility, resilience, and commitment to your Prescott College education as we face these challenges together.

As we look ahead to the fall, our goal is to create a safe and dynamic learning space that mirrors the education that attracted you to Prescott College. We recognize that many of you feel that you thrive best on-campus as a community, and that you value those day-to-day encounters that enhance your learning and your lives. For these reasons, we've identified a strategy that provides greater promise for mitigating risk for our on-campus family, as well as the larger Prescott community. We are introducing an enhanced block-style approach with your safety in mind that will be the keystone to on-campus learning for students.

Starting in the fall of 2020, Prescott College will follow a 4x4 block-class plan to offer face-to-face classes on campus and in the field as part of a multi-tiered plan designed to mitigate risk of COVID-19. Under the plan, students will take one course at a time for four weeks. In each of four, four-week sessions, students will study with a small (usually 12 or fewer), distinct cohort of peers.

Prescott has offered block courses for over 50 years, but in this era of COVID-19 expanding the block schedule to increase flexibility and reduce daily contacts will help improve community safety and well-being. Blocks will allow us to optimize field- and community-based studies, so we can learn and explore in the fresh air as often as possible. Taking only one course at a time will mean less mental shifting among coursework, and the deep dive into subject matter will engage you even more during this unique time.

We hope that you have recently had a chance to speak with your advisor. While many of your classes can be retained, you will need to work towards an achievable and exciting block schedule to reconcile any conflicting block classes. Time is of the essence to get you re-registered prior to June 1st and you must connect with your advisor to do so.

Guiding Principles for the reopening of our campus are being designed in accordance with the CDC Guidance for Institutions of Higher Education, as well as Federal, state, and local guidelines to provide students, faculty, and staff with the safest experience possible. We will continue to carefully monitor the situation with a distinct focus on the health and well-being of our entire campus community. The plan includes a combination of testing, screening, and monitoring, which will enable us to track our community health and minimize the risk of exposure. Students, you are a keystone in our risk management plan. Your commitment to the health and safety of our community is essential as we strive to maintain our high standard for a culture of care.   

We will continue to remain in touch throughout the summer to keep you updated on further developments.

I look forward to seeing you on campus this fall!

Onward,

John Flicker
President  

Block Schedule    
 

Block 1

Block 2

Block 3

Block 4

Experiential Block Sessions

Aug 25 - 

Sept 17th

Sept 22nd - 

Oct 15th

Oct 20th - 

Nov 12th

Nov 17th - 

Dec 10th

 

April 28, 2020 - Letter from President John Flicker

Hello Prescott College Community,

I want to update you on our plans for On Campus Undergraduate courses for this fall semester 2020. As you know, our understanding of COVID-19 and the risks that might still exist this fall continue changing, and our plans may change accordingly.

We intend to resume face-to-face instruction this fall semester as much as circumstances allow. We’re a resilient college able to be nimble and respond to new developments. We will continue monitoring the COVID-19 landscape for the information we’ll need to design the best ways to advance our programs while keeping our community safe. We will review the latest recommendations and guidance from public health organizations, and from local, state and federal agencies. Our Risk Management Team will then work with faculty and staff to plan various scenarios that enable us to re-open our campus and offer modified field and community-based programming. Within the next few weeks, we will update our protocols and policies supporting a modified On Campus experience for fall semester.

We understand how all of this uncertainty is troubling and can feel overwhelming at times. That’s normal. It’s hard to know what to expect when so many things are changing. Remember, students are our first priority. We want you to be safe and to receive the high-quality education you came here for. We’re here to support you as we navigate the remainder of this semester together, and prepare for a modified return to campus this fall. We will keep you updated if circumstances change.

Please stay safe.

Sincerely,
John Flicker


April 17, 2020 - Graduation Update

The Spring 2020 graduation ceremony is postponed.  For the safety of our community both near and far, there will be no face to face gathering in Prescott in May, 2020.  Students from all programs will be invited to be part of the first available ceremony when it is again safe to travel and gather and we can celebrate graduates in person.  We choose to prioritize staying true to centering the ceremony on student voices and the tight community values of Prescott College. In the meantime, we are working with graduates to create both virtual and mailed acknowledgments worthy of the students’ great achievements that will be presented this May.  No actual diplomas will be delayed by this change. We will be updating you here on our emergent plans.  


March 31, 2020 - On-Campus Undergraduate Students

As many of you know already, Governor Ducey issued a Stay at Home order for the state of Arizona.  In addition to the practices of social distancing we are putting into place, this reinforces the seriousness of our global and local crisis and the effort we are asking for you to take to mitigate the spread of the virus.  This update serves as a reminder of our Campus Guidelines and services. We thank you in advance for helping to support local, state and national efforts in flattening the curve. 

Resident Students

  • Do not enter a suite or residence that you do not reside in

  • Guests are not allowed in the village, Tsegi, Cholla’s or the Hostel

  • Do not gather inside or outside in groups 

  • Stay 6-10 feet from one another

  • Lessen your frequency at the grocery store to one time per week

    • Food kits will be distributed on Wednesdays to lessen your frequency at the grocery store and support Staying at Home (see below)

  • Clean your shared kitchens immediately after each use. 

  • If you use cloth rags to clean be sure to launder them as soon as possible. All wash should be done using hot water and soap as much as possible. 

  • If you are sick, begin to feel symptoms or have been exposed to Covid-19, self-isolate, and email Megan Letchworth so that we can properly help you isolate.

  • To lessen the traffic in your suite we have asked Facilities not to enter to do cleaning. We can provide you with additional cleaning supplies if needed.

If you have moved from the residence halls you can fill out this form to have your mail forwarded

Campus Facilities

Refrain from gathering in groups inside or outside of campus facilities: limited access is as follows:

  •  ITV classroom is available with limited seating and keycard access for computers and printing

  • Library Services and can be found here

  • Prescott College Cafe:Take out and Grab and Go Coolers available for 1:00-5:00pm. Just call in to (928) 350-1400 before 4pm to place your order.

  • Student Support Services: Contact Christina Fabrey

Community Health Update

In addition to previous guidelines, because New York City is experiencing a high volume of COVID-19 cases, today, the White House coronavirus task force recommended that anyone who recently has left the New York City metropolitan area self-isolate for 14 days to help slow the virus spread.

This 14-day self-isolation requirement applies to all Prescott College students and employees who recently traveled to or from the New York City area.

Food Kits

Since many of our local grocery stores are not able to do food pick up we wanted to lessen the need for students to visit the store. So, we will be supplying food kits to students living on campus for the remainder of the semester. 

Every Wednesday we will deliver a box to your door with enough food for the members of that residence. We will also include a form for you to fill out to let us know if you need more cleaning supplies or toilet paper. So, keep your eye out for a box, when you have finished putting away your food, please put the box back outside your door for us to collect and use again next week. If there is something in the box you do not anticipate using please place it back in your box for us to re-distribute.

On Campus Undergraduate Students Not Living on Campus

You can still participate in the food assistance, just fill out the form that goes out in the weekly activities email. You will need to come to campus to the housing office to pick up your kit.


March 23, 2020 - Graduation Information

The Spring 2020 graduation ceremony is being reconfigured.  For the safety of our community both near and far, there will be no face to face gathering in Prescott in May.  Students from all programs will have the option of engaging in the virtual ceremony on the previously scheduled date in May or waiting until it is again safe to travel and gather when we will celebrate graduates in person.  In both cases, we will stay true to centering the ceremony on student voices and the values of Prescott College.  We will be updating you via the Prescott College Graduation page as plans emerge. 


March 19, 2020

This is an update of what was discussed at the Town Hall meeting with on-campus undergraduate students on March 18, 2020. As colleges across the U.S. are all dealing with the challenges presented by COVID-19, our highest priority is protecting our students, staff, and faculty and the communities in which we live and learn. Our response and decision-making around the COVID-19 crisis are guided by recommendations from the CDC, WHO and by our distinctive educational mission. This means assuring the continuity of education for our students—on-campus or at home—and continuing to offer a distinctive, experiential education even while we have no choice but to go online.

At this point,  housing remains open for students who elect to stay on campus.  For students who choose to leave, housing charges will be prorated towards a future term or reimbursed after all other expenses have been reconciled this spring and meal plan balances will be rolled over to the next term. An email has been sent to students with instructions on how to request a refund and facilitate the shipment of personal belongings left on campus. Please note that it will take us some time to process all requests and we ask for your patience in this process. Here is the form to fill out if you are moving out or need your belongings packed up.

As we transition to a 100% online format, courses will continue in a highly personalized manner with direct access to faculty and student support services. While individual course fees will be reviewed and prorated on a course-by-course basis, tuition will remain the same to cover the faculty teaching and advising you will continue to receive.  

Work-study supervisors may assign tasks that can be completed at a distance  Individual departments will ensure the continuation of work-study and the management of awards wherever possible. If you have questions regarding your work-study position and ability to continue to be paid, please contact richard.ormond@prescott.edu.

In collaboration with Doss, students are planning commencement activities. Please share your thoughts and ideas here stephanie.doss@prescott.edu

Please contact dept_student_union@prescott.edu to share questions, and ideas with your elected student leaders.

Finally, we encourage you to share these updates with your parents—please invite them to sign up for the latest news (see the "Subscribe To Our Email Updates" tool when loading this webpage).

Be safe and well.


March 17, 2020

Last week we sent out announcements explaining that we would be going online with On-Campus Undergraduate courses for 2 weeks beginning Wednesday, March 18.  In reviewing best practices, recommendations from the Centers for Disease Control, Arizona Department of Health Services, and potential impacts on our communities, Prescott College has decided to extend all OCU classes online until the end of the semester. 

On-Campus Undergraduate Students are invited to attend the Virtual Town Hall Meeting with Prescott College President John Flicker March 18th from 12:00 to 1:00 pm. We look forward to responding to your questions tomorrow and exploring together how online courses this spring can best integrate experiential learning PC-style.

Prescott College housing will remain open for those who choose to stay and essential services will continue to be provided to students who remain with us on campus.

Although this shift in learning has been extended, the college continues to remain open with some restrictions. This includes the ITV classroom, library and food to go from the Café.  Advising and learning support will continue to be offered online.

Prescott College has canceled all public events on campus and will be following guidance in social distancing, conducting meetings and activities online and following guidance on gatherings of 10 and fewer.


March 12, 2020

Dear Students and Employees,

Prescott College’s top priority is the health and safety of our students, our employees and our community. At this time, the risk of contracting COVID-19 in Prescott is low, and there are no confirmed cases in Yavapai County.

We know that many members of the PC community have been traveling this week during spring break to parts of the country and world where there may be community spread of COVID-19. Like many colleges and universities in the U.S. Prescott College is elevating efforts to minimize the transmission in our community. 

Employees and students who are unable to travel back to campus due to illness or travel complications are urged to stay home.  

Accordingly, we are delaying the start of On Campus Undergraduate classes to Wednesday, March 18, and moving from in-person instruction to online instruction wherever possible for a minimum of 2 weeks (March 16-March 30). 

  • All in-person classes wherever possible will transition to online instruction. Classes will continue in this mode for two weeks, at which time the college will assess where things stand with COVID-19. Additional information will follow shortly with specific instruction for faculty and students on how to transition to online instruction.
  • The college remains open. Residence Housing, Student Services, Café services, counseling services, and business offices at the college remain open. 

On Campus Students, please submit this form to report whether you will be travelling back to campus or remaining away at this time.

We are taking these steps out of an abundance of caution. Public health officials have not yet made this a requirement for public or private institutions. Nevertheless, given all that we know and what we can anticipate based on information from the Centers for Disease Control, we believe this is the most prudent course of action at the current time.


March 11, 2020

As of now, the Arizona Department of Education is not recommending closures to schools. We currently have no cases of Covid-19 on our campus or in Yavapai County.  The Risk Management Team is continuing to monitor communications from the CDCArizona Department of Health, peer institutions and government agencies as we take steps in responding to the emergent concerns regarding Covid-19.  

In response to potential illnesses and travel delays, we will be allowing those OCU students who are unable to travel back to campus, continuity in access to their academics.  As of March 16, all classes will be offered in hybrid delivery. Michelle Whitman and An Pfister will be available for elearning support.  The college will remain open and face to face instruction and all functions of the college will continue.  

Staff and Faculty who are ill or experiencing travel constraints should contact their supervisors and contact hr@prescott.edu for any questions or concerns regarding sick leave.  

Revisions have been made to the student attendance policy in response to CDC guidance and concern over the spread of Covid-19.


Prescott College continues to track COVID-19 in partnership with local, state and federal health agencies. Field Courses and International Travel plans are reviewed and approved on a case by case basis. Currently, we plan to conduct all of our scheduled courses unless travel is restricted by local, federal or global authorities. The Centers for Disease Control has provided the following country-specific risk assessments for COVID-19:

Level 3: China, Iran, Italy and South Korea
Level 2: Japan
Level 1: Hong Kong


Per CDC guidelines, a 14-day self-isolation period is required for ALL travelers – faculty, students, staff, affiliates and visitors – traveling from Level 2 or 3 countries. Travelers from Level 2 or 3 countries (as a result of Covid-19) should self-isolate at their home or an off-campus residence for 14 days and monitor their symptoms before returning to campus. If symptoms occur, individuals should seek medical attention.


Prescott College advises all individuals follow the CDC recommendations and avoid all non-essential travel to China, Iran, South Korea and Italy. The CDC recommends that older adults or those who have chronic medical conditions consider postponing travel to Japan and recommends that travelers practice usual precautions if traveling to Hong Kong.
Visit this link for the official CDC page for information about COVID-19 for travelers.

Spring Break

Spring break and personal travel: Prescott College does not set requirements for personal travel, but we are strongly urging people to not travel to areas with active community transmission and/or Level 1, 2 or 3 countries. All travelers are encouraged to check the CDC’s COVID-19 travel page, State Department travel advisories, and the International Air Transport Association’s list of travel and entry restrictions for the latest information before departing.
Note that if you leave the country, your trip may affect your ability to return to the United States and campus.

Stay informed

This continues to be a rapidly evolving situation and it is difficult to anticipate what the future may hold. We encourage you to monitor developments through the State Department and CDC websites. Students who are traveling should, in addition to taking recommended prevention and treatment measures, take basic precautions to prepare for potential travel disruptions.
Please continue to maintain daily personal hygiene similar to seasonal flu to help prevent the spread of coronavirus. These actions include:

  • Wash your hands for 20 seconds
  • Use hand sanitizer
  • Avoid shaking hands
  • Disinfect frequently touched objects using a regular household cleaning spray or wipe
  • Stay home when you are sick and avoid close contact with those who are sick
  • Avoid touching your eyes, nose and mouth.

Prescott College will continue to work with federal, state and local officials to monitor potential risks. If conditions change, we will update our campus community.

Please continue to check this website for the most updated information.  You can find updated information about COVID-19 disease activity and recommendations at these sites:

CDC: 2019 Novel Coronavirus
World Health Organization
Arizona Department of Public Health
Yavapai Community County Health Services

What If I Have Symptoms?

If you are experiencing any symptoms related to the COVID-19 virus, please fill out the COVID-19 Self Report form.

COVID-19 Self Report Form

Coronavirus Updates for Employees

Prescott College Faculty and Staff, please refer to this page frequently for the latest updates regarding the handling of the COVID-19 virus. If you are experiencing any symptoms related to the virus, please fill out the Self Report Form

COVID-19 Self Report Form

 

April 28, 2020 - Letter from President John Flicker

Hello Prescott College Community,

I want to update you on our plans for On Campus Undergraduate courses for this fall semester 2020. As you know, our understanding of COVID-19 and the risks that might still exist this fall continue changing, and our plans may change accordingly.

We intend to resume face-to-face instruction this fall semester as much as circumstances allow. We’re a resilient college able to be nimble and respond to new developments. We will continue monitoring the COVID-19 landscape for the information we’ll need to design the best ways to advance our programs while keeping our community safe. We will review the latest recommendations and guidance from public health organizations, and from local, state and federal agencies. Our Risk Management Team will then work with faculty and staff to plan various scenarios that enable us to re-open our campus and offer modified field and community-based programming. Within the next few weeks, we will update our protocols and policies supporting a modified On Campus experience for fall semester.

We understand how all of this uncertainty is troubling and can feel overwhelming at times. That’s normal. It’s hard to know what to expect when so many things are changing. Remember, students are our first priority. We want you to be safe and to receive the high-quality education you came here for. We’re here to support you as we navigate the remainder of this semester together, and prepare for a modified return to campus this fall. We will keep you updated if circumstances change.

Please stay safe.

Sincerely,
John Flicker


March 17, 2020

As the novel 2019 coronavirus (COVID-19) continues to spread, Prescott College is working to keep you as informed as possible. Senior leadership has met with faculty, department directors and managers to discuss how we will best organize our work together both on-campus and at home to assure educational/business continuity while minimizing the spread of coronavirus.  Central to our decision is to plan around remote work to insure the essential functions we need to serve the on-campus and online students are operational while supporting the work of our employees and their health.

Work from Home Option

Supervisors of each department will work with their teams to identify the essential functions and needs of their department to assure business/educational continuity and minimize risk of coronavirus (COVID-19). Departments will establish key/essential functions and employees.  Supervisors of each department will create plans for cross-training and rotation schedules using a work from home option for essential functions that do not require on-campus presence. All department level continuity and staffing/scheduling plans must be approved by the member of the Senior Leadership Team who supervises this area of the College. This will allow for a coordinated College-wide approach for continued performance of essential functions and continuity of business with the goal of protecting our community from coronavirus.

Key/Essential Employees – If your role is essential to the operation of the college and requires your physical presence, we ask that you report to work during your regular business hours.  We are asking you to not take personal leave during this time. 

Staff and Faculty – You are encouraged to telework if it is feasible for you to do so, given your job duties. If your job requires your physical presence but you don’t wish to be on campus during the health crisis due to special circumstances (compromised immune system for example) or you are sick or feeling sick, you can use sick leave or personal leave. We will allow for negative leave accrual during this challenging time. Speak to your supervisor in all cases.  They will define expectations for telework and communicate with Human Resources.

Supervisors – You are expected to communicate with Human Resources regarding employees who are teleworking (for example, send a list of teleworking employees to the Human Resources office). You should also clearly define performance expectations, in writing, with all of your teleworking direct reports. 

Do not hesitate to contact your department supervisor or the Human Resource office if you have questions or need further clarification.


March 12, 2020

Dear Students and Employees,

Prescott College’s top priority is the health and safety of our students, our employees and our community. At this time, the risk of contracting COVID-19 in Prescott is low, and there are no confirmed cases in Yavapai County.

We know that many members of the PC community have been traveling this week during spring break to parts of the country and world where there may be community spread of COVID-19. Like many colleges and universities in the U.S. Prescott College is elevating efforts to minimize the transmission in our community. 

Employees and students who are unable to travel back to campus due to illness or travel complications are urged to stay home.  

Accordingly, we are delaying the start of On Campus Undergraduate classes to Wednesday, March 18, and moving from in-person instruction to online instruction wherever possible for a minimum of 2 weeks (March 16-March 30). 

  • All in-person classes wherever possible will transition to online instruction. Classes will continue in this mode for two weeks, at which time the college will assess where things stand with COVID-19. Additional information will follow shortly with specific instruction for faculty and students on how to transition to online instruction.
  • The college remains open. Residence Housing, Student Services, Café services, counseling services, and business offices at the college remain open. 

March 11, 2020

As of now, the Arizona Department of Education is not recommending closures to schools. We currently have no cases of Covid-19 on our campus or in Yavapai County.  The Risk Management Team is continuing to monitor communications from the CDCArizona Department of Health, peer institutions and government agencies as we take steps in responding to the emergent concerns regarding Covid-19.  

In response to potential illnesses and travel delays, we will be allowing those OCU students who are unable to travel back to campus, continuity in access to their academics.  As of March 16, all classes will be offered in hybrid delivery. Michelle Whitman and An Pfister will be available for elearning support.  The college will remain open and face to face instruction and all functions of the college will continue.  

Staff and Faculty who are ill or experiencing travel constraints should contact their supervisors and contact hr@prescott.edu for any questions or concerns regarding sick leave.  

Revisions have been made to the student attendance policy in response to CDC guidance and concern over the spread of Covid-19.


Prescott College continues to track COVID-19 in partnership with local, state and federal health agencies. Field Courses and International Travel plans are reviewed and approved on a case by case basis. Currently, we plan to conduct all of our scheduled courses unless travel is restricted by local, federal or global authorities. The Centers for Disease Control has provided the following country-specific risk assessments for COVID-19:

Level 3: China, Iran, Italy and South Korea
Level 2: Japan
Level 1: Hong Kong


Per CDC guidelines, a 14-day self-isolation period is required for ALL travelers – faculty, students, staff, affiliates and visitors – traveling from Level 2 or 3 countries. Travelers from Level 2 or 3 countries (as a result of Covid-19) should self-isolate at their home or an off-campus residence for 14 days and monitor their symptoms before returning to campus. If symptoms occur, individuals should seek medical attention.


Prescott College advises all individuals follow the CDC recommendations and avoid all non-essential travel to China, Iran, South Korea and Italy. The CDC recommends that older adults or those who have chronic medical conditions consider postponing travel to Japan and recommends that travelers practice usual precautions if traveling to Hong Kong.
Visit this link for the official CDC page for information about COVID-19 for travelers.

Spring Break

Spring break and personal travel: Prescott College does not set requirements for personal travel, but we are strongly urging people to not travel to areas with active community transmission and/or Level 1, 2 or 3 countries. All travelers are encouraged to check the CDC’s COVID-19 travel page, State Department travel advisories, and the International Air Transport Association’s list of travel and entry restrictions for the latest information before departing.
Note that if you leave the country, your trip may affect your ability to return to the United States and campus.

Stay informed

This continues to be a rapidly evolving situation and it is difficult to anticipate what the future may hold. We encourage you to monitor developments through the State Department and CDC websites. Students who are traveling should, in addition to taking recommended prevention and treatment measures, take basic precautions to prepare for potential travel disruptions.
Please continue to maintain daily personal hygiene similar to seasonal flu to help prevent the spread of coronavirus. These actions include:

  • Wash your hands for 20 seconds
  • Use hand sanitizer
  • Avoid shaking hands
  • Disinfect frequently touched objects using a regular household cleaning spray or wipe
  • Stay home when you are sick and avoid close contact with those who are sick
  • Avoid touching your eyes, nose and mouth.

Prescott College will continue to work with federal, state and local officials to monitor potential risks. If conditions change, we will update our campus community.

Please continue to check this website for the most updated information.  You can find updated information about COVID-19 disease activity and recommendations at these sites:

CDC: 2019 Novel Coronavirus
World Health Organization
Arizona Department of Public Health
Yavapai Community County Health Services

What If I Have Symptoms?

If you are experiencing any symptoms related to the COVID-19 virus, please fill out the COVID-19 Self Report form.

COVID-19 Self Report Form

Housing Information

Incoming Fall 2020 students

 

As we get closer to the start of the term it is important to take the time to start planning for your safety and wellbeing before you join us on campus. We've created a COVID planning document for students and their families to help facilitate discussion around your safety, your preparedness, and your well being. Take a few minutes and use the worksheet to talk with your family about your plan for the upcoming term. Once you fill out the form bring a copy with you as part of your quarantine kit.

Students who plan to be joining us for the first time in the Fall of 2020 can expect to live in a single room for the duration of the term. We will be utilizing not only the Village complex but also our on-campus cottages and additional off-campus housing. Most students will only share a bathroom with one other person. The deadline for guaranteed housing for new students is August 1st. This includes completing a housing application and paying a housing deposit. Students who turn in materials after this date will be accommodated on a first-come, first-served basis.

When will I find out about my housing assignment?

Because we believe so strongly in our unique Orientation experience we will be taking some additional measures to ensure that you are able to participate in Orientation. This year students will be housed with their orientation group, typically spread out over two of our Village housing units or multiple cottages. Since Orientation groups are not formed until mid-August we won’t have that information ready until a few days before move-in. 

*Tips*- Sometimes students like to coordinate what to bring with their housemates. This year because of the associated risks we are asking that students plan on bringing their own supplies (pots/pans, plates, etc.) and limit sharing as much as makes sense. 

What to expect on move-in day

When you get your housing assignment you will also get a move-in time. We will be moving in students by their orientation group to limit the number of people in any one place at a time. If you are coming from a distance you may want to consider coming into town a day early and staying in a hotel in order to be ready for your move-in time. 

Friday, August 21, move-in will be guest-less, meaning that even though you may have friends and family with you they will not be allowed in your housing unit. We ask that you help us with this as much as possible to reduce the number of people coming in and out of your living space all day. 

As with typical move-in, we will have residence life staff available to answer questions about your living situation and direct you to other places on campus and in town. 

This year we are increasing the number of boxes you can ship to yourself before move-in. We recognize that travel plans may be tricky and as such, you can choose to have your belongings shipped to the College and we will store them until move-in day. You can also purchase things online and have them shipped to the college. Use the address below to make sure we receive your packages:

Your Name
℅ Housing Office
220 Grove Ave
Prescott, AZ 86301

Early Move-In

Early move-in will take place on August 17-20 from 4-5 pm. We understand that this is a big event for many families. If you are local or plan to be in town a few days early to explore Prescott we invite you to drop off your belongings. Students will not be allowed to stay in the residence halls until the night of the 21st when the residence halls are officially open. Email housing@prescott.edu by Friday, August 14th to let us know you’d like to take advantage of this opportunity. If all your paperwork is complete with other offices we can complete all your housing paperwork and check one more thing off your to-do list. You may bring up to two guests to assist you during this time. At the end of the Early Move-in period on the 20th our staff will do one final cleaning of the buildings before the official move in on the 21st.

Behavioral expectations for communal living

We have all had to make significant behavioral changes to reduce the spread of COVID-19. We will need to continue these practices:

  • social distancing (specifically, staying 6 feet away from others when you must go into a shared space)

  • frequently washing hands or use alcohol-based (at least 60% alcohol) hand sanitizer when soap and water are not available

  • wearing cloth face coverings

  • avoiding touching eyes, nose, and mouth

  • staying home when sick

  • cleaning and disinfecting frequently touched objects and surfaces

What we’re doing in housing

Some of our residence halls are LEAD Certified buildings. As such, we require that our cleaning products be eco-friendly. To make sure we’re meeting this standard we have always provided basic cleaning products for the residence halls. This year will be no different. We will be providing all residential units with hospital-grade cleaning products to ensure that you have what you need to keep your space clean and safe. If you run out, just let your RA know and they can provide you with more.

We’re also installing hand sanitizer at the front door of every residence to make sure that as you are leaving or entering that you can clean your hands.

In spaces that are shared outside of your living space such as the laundry room, we will be increasing the cleaning schedule in collaboration with our Facilities department to ensure that surfaces are wiped down often.

Over the Summer we are also replacing all the air filters in every unit to ensure that they are not only clean but are HEPA filters that work to trap air contaminants. We’re also replacing the filters in our vacuums. 

Our staff will be equipped with PPE and you can expect them to respond to your concerns and issues with appropriate PPE or via phone to ensure your safety and theirs.


Transportation

Click here for information related to Prescott College Transportation policies.
 

Information for Returning Fall 2020 Students

According to guidelines surrounding Covid-19, we will be utilizing all housing as single-occupancy rooms. This significantly reduces the number of students we will be able to house on campus this year. At this time we are not able to offer housing to returning students. We understand that this decision may significantly impact how you choose to participate in your classes this Fall. 

To assist returning students in finding local housing, we have partnered with several local alumni and community partners:

  • Brittany Flink at (928) 771-0308 for assistance with finding off-campus housing.

  • Matt Gilmer at (708) 890-0181 (matt@gilmeroutdoor.com). Matt is the owner of Friendly Pines Camp and is opening the campus to students looking for housing.

  • Molly McGinn at (923) 925-9607 works with Treehouse Learning Community, which is opening spaces for students. 

 

March 23, 2020

State and federal decisions are being made which could dictate whether or not we will have the ability to continue to offer housing.  At this time, we are not mandated to close down housing and we are not making efforts to do so.  As we discussed, this could change.  As many have, you may make the decision to go home to ensure your ability to travel and have access to different resources. If this is an option for you, please do so.   We understand that for some of you, this may not be an option.  Please discuss with your families what the best choice is for you. 

For individuals staying in the residence hall, please take an active step in social distancing.  

  • Do not enter a suite or residence that you do not reside in
  • Guests are no longer allowed in the Village
  • Do not gather inside or outside in groups larger than 10
  • Stay 6-10 feet from one another
  • Lessen your frequency at the grocery store to one time per week
  • Clean your shared kitchens like your Grandma is visiting.  
  • If you are sick, begin to feel symptoms or have been exposed to Covid-19 , self isolate, and email Megan Letchworth so that we can properly help you isolate.

Please take a moment to look at this and share it with your friends.  Though it is challenging and might feel like an eternity, it is a relatively short period of time for you to choose to make a great impact on the course of this virus and our community.  Your actions now will contribute to your ability to engage in all of the things you are aching to do and when that can happen again. 


March 18, 2020

Below you'll find information pertaining to your housing needs, regarding your residency plans for the remainder of the Spring term. If you need mail forwarding, please use this form.

Students who are checking out this week

If you are checking out this week, we are offering an express check out process. Please drop your mailroom key and room key off to the housing office. There is a drop box outside with envelopes and instructions. We will do damages inspections in 5 business days and you will be contacted about your refund and deposit. In general, if you decide to leave this week we will be refunding half of the housing amount for your room to your account since we are halfway through the term. If you have no damages your $250 housing deposit will be returned to your account. If you have lost your key please fill out the envelope anyway and lost key charges will come out of your deposit. Any unused meal plan dollars will roll over to next fall. If you plan to leave your vehicle please let us know on your key envelope.  If you are checking out this week you must move your belongings out.  Many places are offering discounts for storage. We will be moving students around next week so there are fewer bodies in each suite. Please utilize the free wardrobe for items you wish to donate. As much as possible try to leave items in neat piles. If you need cleaning supplies please contact your RA and they can assist in providing additional cleaning supplies for your suite.

Students who are still at home and do not want to return

Many of you have let us know that you are considering not returning. Here is the form so you can let us know that officially. We will waive any break of contract fees during this time. We are also going to be offering a service to pack and ship your belongings. Each box will be a flat rate of $60. The box size is 20"x20"x15". After we pack your things we will let you know the total amount of boxes and will provide an invoice to the mailroom. You can call the mailroom and pay by phone. Once that happens they will release the items for shipping.  If you decide to stay away for the remainder of the term this week we will be refunding half of the housing amount for your room to your account since we are halfway through the semester.  We will do damages inspections in 5 business days and you will be contacted about your refund and deposit. If you have no damages your $250 housing deposit will be returned to your account. If you have lost your key please fill out the envelope anyway and lost key charges will come out of your deposit. Any unused meal plan dollars will roll over to next fall. If you plan to leave your vehicle please let us know. If you choose to not have your items shipped please know that we reserve the right to box and move your items as necessary. We will be moving students around next week so there are fewer bodies in each suite.

Students who are away, but plan to return

If this is the case please email housing@prescott.edu to let us know that you plan to return to campus. If you are coming to gather your belongings and move out please see the "Checking out this week" paragraph. If you plan to move back to campus to stay for the rest of the term please read "Staying on campus"

Students staying on campus

Cool. We love you too. As people are deciding to leave campus for the rest of the semester we will be making a plan to spread folks out a little more so there are fewer bodies per suite. Please be patient with us during this time while we are working with the folks who decide to leave. We will be in contact regarding the processes to move next week. If you are in a cottage and your space will be mostly empty by next week (talk with your roommates) please start preparing your belongings. We may ask some of you to move to the Village so we can work with folks who need to be quarantined.  

Course Information

Prescott College will be delivering all traditionally "on-campus" courses online through the end of the Spring semester at original meeting days and times (unless specified otherwise by instructors). Please refer often to email communications from advisors and faculty regarding course delivery.  Students are responsible for adjusting for time zone differences.

 

 

Community Health & Wellness

  • All students, faculty, and staff have been reminded that anyone who has been on a cruise ship or in a high-risk international location must self-isolate for 14 days. In keeping with CDC and the U.S. State Department’s global Level 3 health advisory individuals returning from these areas may NOT return to campus at this time.
  • Self-Reporting- Please use this link  to Self Report the above criteria
  •  If you have been exposed to the coronavirus, or traveled from high risk areas please review the CDC information regarding symptoms and self-isolation.

Library Information

We have been doing our best to keep the library building open while managing risk of COVID-19 in line with state and national practices and guidelines. However, the pattern in ongoing changes in risk and related guidelines and regulations has made it clear that we need to close the library building while maintaining access to library resources and services online.  

You are still able to check out books and other library materials and equipment even though the library building has closed. We have laptops, cameras, headsets, webcams, GoPros, and tripods available for checkout. When you checkout library materials or equipment, our staff will schedule pickups for library materials at the library building, and drop offs will be accepted in the drop box outside the library and in the housing office by the village. We also continue to offer the full range of research support, consultations, and access to collections, but via online access. Our library staff and faculty continue working to serve you during the building closure and are available via appointments or drop-in Zoom office hours. Please follow the links and emails below for library resources and support: